III.2.1 Name

The CCR relies on patient identification information for matching data in the abstract with data about the patient from other sources. It is imperative, therefore, that reporting facilities use the same rules for entering names, dates, and other information.  Although reporting facility systems may have different name-related data entry requirements, the CCR requires the following information and formatting for patient name.    

Guidelines for Entering Patient Name:

• Enter the patient's last name, first name, middle name, maiden name, and any known alias.
• For entering an alias first name, see Section III_2.1.6 Alias First Name
• For entering an alias last name, see Section III_2.1.5 Alias Last Name
• Begin at the far left of each field.
• Spaces, hyphens and apostrophes are allowed. Do not use any other punctuation.  
• Example: A patient with the name “St. James” should be entered in either one of the following ways:

• St James

• St-James

• St’James

• Saint James

• However you choose to enter the name, with a space, hyphen, apostrophes, or spelled out, all efforts should be made to keep all similar name entries consistent.

• Use uppercase letters only.
• Do not enter the gender or marital status-Mr., Mrs., Miss, Ms.-or similar forms of address in other languages before the name. For religious order names, see Section III.2.1.7.
• Spell out abbreviated names (e.g., Robt. = Robert).
• If the patient is a child under age 18 living with its parent(s) or guardian(s), record the name(s) of the parent(s) or guardian(s) in the Remarks area.

<< Prev.       Next >>