California Cancer Reporting System Standards, Volume III

RX Date BRM

IDENTIFIERS

NAACCR NAME

RX Date BRM (#1240)

RASP NAME

RXDATEI

DESCRIPTION

Date of initiation for immunotherapy (a.k.a. biological response modifier) that is part of the first course of treatment.

LEVELS

Tumors, Admissions

LENGTH

8

ALLOWABLE VALUES

er088 RX Date BRM

General Date Rules

Date fields are recorded in the D1 date format of year, month, day (CCYYMMDD). Month and day must have leading zeros for values 01...09.

The following date formats are allowed:

     CCYYMMDD Century+Year, Month and Day are provided.

     CCYYMM__ Century+Year and Month. Day consists of two blank spaces.

     CCYY____ Century+Year. Month and Day consist of four blank spaces.

Dates are checked first to ensure they conform to one of these formats, then for errors in the components. Checking stops on the first non-valid situation.

Range Checking:

     Lowest allowed value:  January 1, 1850 (or in D1 format: 18500101)

     Highest allowed value: current system date

     When month is known, it is checked to ensure it falls within range 01...12.

     When month and day are known, day is checked to ensure it falls within range for that specific month. Accommodation is made for leap years.

SOURCE

General Date Editing Rules and Range Checking updated for additional clarity. However, the intent of the date rules remain the same as the 2010 update.

1. If the record version is NAACCR version 12 (120 in original new case) or later, then upload the date and its associated flag value with no conversion.

2. Right-justify and zero-fill the date to 8 digits.

3. Convert MMDDYYYY to YYYYMMDD.

4. Convert RX Date BRM and RX Date BRM Flag in the same manner as described in the Eureka Process Specification:  2010 Data Conversions document.  

When steps 1 and 2 are the only changes made to the date, then DO NOT record them in the audit log.

UPDATE

Tumor Level

New Case Consolidation

If all of the following conditions are true:

1. • the Admission shows that BRM therapy was given (RX Summ--BRM = 01)

   • either of the following conditions are true:

   • • the Admission & Tumor RX Summ--BRM codes are the same

     • the Tumor’s RX Summ--BRM code shows that no BRM therapy was given

   • any of the following conditions are true:

   • • the Admission’s RX Date BRM contains a full or partial date and the Tumor’s RX Date BRM is blank

     • the Admission’s RX Date BRM Flag shows that treatment occurred but we don’t know when (code 12) and the Tumor’s RX Date BRM Flag does NOT show that treatment occurred (codes 10, 11, 15)

     • Any part of the Tumor’s RX Date BRM is blank, that same part of the Admission’s RX Date BRM is entered, and other entered parts are equal

Then automatically consolidate

1. • the Admission’s RX Date BRM into the Tumor’s  RX Date BRM**

   • the Admission’s RX Date BRM Flag into the Tumor’s RX Date BRM Flag

   • the Admission’s RX Summ BRM into the Tumor’s RX Summ BRM

Otherwise, if any of the above three BRM therapy summary values differ between the admission and tumor, then

List both sets of summary codes, dates, & flag codes for review

Manual Change*,**

Admission Level

Manual Change or Correction applied to date or its associated date flag *,**

*If a full or partial date is entered in the date field, then automatically change the associated flag to blank; If a numeric associated flag code is selected/entered, then automatically change the date to blank

**If the date is changed, it is now later*** than Date of Last Contact, and Vital Status is alive(1), then automatically update Date of Last Contact with the new date and reset Date of Last Contact Flag to blank (this update applies to the patient’s Date of Last Contact and Vital Status for a Tumor Level change and to the patient and admission’s Date of Last Contact and Vital Status for an Admission level change).  RX Date Systemic and RX Date Systemic Flag and Date Initial RX SEER and Date Initial RX SEER Flag may also need to be changed (See RX Date Systemic and Date Initial RX SEER UPDATE sections).  

*** With year, month, and/or day potentially blank, a completely known date could appear to be later because it is a larger number than a partial later date.  Thus, to test for the latest date among known full or partial dates, use these tests in this order:

• If one of the known dates’ years is later than (greater than) the other date's year being compared or if it is the only known year/date, then that date is the latest known date

• If multiple known dates have the same latest year, but only one of them has a latest known month, then that is the latest known date

• If multiple known dates have the same latest year & month, but only one of them has a latest known day, then that is the latest known date

CONSOLIDATED DATA EXTRACT

Yes

INTERFIELD EDITS

IF346 RX Summ--BRM, RX Date BRM

IF347 RX Date BRM, Date of Diagnosis

IF625 RX Date BRM, Date Last Contact

IF918 RX Date BRM, Date Flag

IF1144: Class of Case 20-22, Treatment

HISTORICAL CHANGES