California Cancer Reporting System Standards, Volume III
Follow-Up Hospital Last [CCR #1628]
Date of Last Contact [NAACCR #1750]
Date of Last Contact Flag [NAACCR #1751]
Vital Status [NAACCR #1760]
Follow-Up Last Type Patient [CCR #E1580]
Follow-Up Next Type [#E1584]
Physician-Follow-Up [NAACCR #2470]
DC State File Number [NAACCR #2830]
Death File No St [CCR #E1615]
Cause of Death [NAACCR #1910]
Place of Death--State [NAACCR #1942]
Place of Death--Country [NAACCR #1944]
Contact Name [CCR #E1740]
Addr Current--No & Street [NAACCR #2330]
Addr Current--Supplementl [NAACCR #2355]
Addr Current--City [NAACCR #70]
Addr Current--State [NAACCR #80]
Addr Current--Postal Code [NAACCR #1830]
Addr Current--Country [NAACCR #1832]
Telephone [NAACCR#2360]
Pat No Contact [CCR #E1573]
Follow-Up Contact--Name [NAACCR #2394]
Follow-Up Contact--No&St [NAACCR #2392]
Follow-Up Contact--Suppl [NAACCR #2393]
Follow-Up Contact--City [NAACCR #1842]
Follow-Up Contact--State [NAACCR #1844]
Follow-Up Contact--Postal [NAACCR #1846]
Followup Contact--Country [NAACCR #1847]
Patient Level
Multi-Document Consolidation Process
Note: Patient Active Follow-up Fields Logic runs prior to Tumor Active Follow-up Logic
Relevant Source Documents
The current patient
All active (non-deleted or merged) admissions linked to the current patient
Definitions
Non-admission supported relevant patient: any of the patient level active follow-up field values do not match the associated admissions values
Triggers
The set of relevant source documents linked to the patient changed
One of the following fields changes in a relevant source document:
Follow-Up Hospital Last
Date of Last Contact
Date of Last Contact Flag
Vital Status
Follow-Up Last Type Patient
Follow-Up Next Type
Physician-Follow-Up
DC State File Number
Death File No St
Cause of Death
Place of Death--State
Place of Death--Country
Physician--Follow Up
Contact Name
Addr Current--No & Street
Addr Current--City
Addr Current--State
Addr Current--Postal Code
Addr Current--Country
Telephone
Pat No Contact
Follow-Up Contact--Name
Follow-Up Contact--No&St
Follow-Up Contact--Suppl
Follow-Up Contact--City
Follow-Up Contact--State
Follow-Up Contact--Postal
Followup Contact—Country
Date Case Last Changed
Date of 1st Contact
Class of Case
Date of Inpt Disch
Special global re-consolidation processes
Process
If one of the following situations are true:
All of the following conditions are true:
Relevant admissions have a Vitals Status of 0 or 1
Relevant patient has a Vital Status of 0 and Follow-Up Last Type Patient of 56, 69, 55, 58
Non-admisssion supported relevant patient is present
with later Date of Last Contact than relevant admissions
Then check Pat No Contact field, if relevant patient’s Pat No Contact has value of 0 and relevant admissions have value not equal to 0, then set patient’s Pat No Contact with non-zero value from Admission with lowest Admission ID.
If one of the following situations is true:
All of the following conditions are true:
Relevant admissions have a Vital Status of 0 or 1
Relevant patient has a Vital Status of 0 and Follow-Up Last Type Patient is not 56, 69, 55, or 58
All of the following conditions are true:
Then determine which single relevant admission should be utilized to consolidate all patient level active follow-up fields:
If there is more than one selected relevant admission in one of the above situations, then attempt to break the tie by using the admissions’ Date of Last Contact. Use the hierarchy* below:
Relevant admissions have Date of Last Contact later than or equal to patient
Relevant admissions have Date of Last Contact earlier than patient
If the system is unable to determine which single admission has the highest hierarchy using Date of Last Contact, then attempt to break the tie within the results using the admissions’ Vital Status information. Use the hierarchy below:
Vital Status of 0 and DC State File No not equal to 999999
Vital Status of 0, DC State File No equal to 999999, and Date of Last Contact equal to Date of Inpt Disch
Vital Status of 1
Vital Status of 0, DC State File No equal to 999999, and Date of Last Contact not equal to Date of Inpt Disch
If the system is unable to determine which single admission has the highest hierarchy using Vital Status information, then attempt to break the tie within the results using the admissions’ Date of Last Contact (highest to earliest)*.
If the system is unable to determine which single admission has the highest hierarchy using Date of Last Contact, then attempt to break the tie within the results using the admission’s Date Case Last Changed (highest to earliest)*.
If the system is unable to determine which single admission has the highest hierarchy using the admissions’ Date Case Last Changed, then attempt to break the tie within the results using the admissions’ Date of 1st Contact (highest to earliest)*.
If the system is unable to determine which single admission has the highest hierarchy using the admissions’ Date of 1st Contact, then attempt to break the tie within the results using Class of Case. Use the hierarchy below:
22
21
20
30
31
32
12
13
11
10
14
00
34
36
42
40
41
43
38
33
99
35
47
49
If the system is unable to determine which single admission has the highest hierarchy using the admissions’ Class of Case, then break the final tie within the results using Admission ID (lowest number is highest in the sub-hierarchy).
Check Pat No Contact field, if relevant patient’s Pat No Contact has value of 0 and relevant admissions have value not equal to 0, then set patient’s Pat No Contact with non-zero value from Admission with lowest Admission ID.
Set the remaining patient level active follow-up fields with codes that are different than the current consolidated codes from the single admission determined to be the highest in the relevant source document hierarchy and stop here.
Manual Change
Not allowed
* We can determine whether or not one date is earlier than the other if
08/2016 |
New Multi-Document Update Logic implemented. |